VolunteerHub
  • Platform
    VolunteerHub automates and streamlines, so you can concentrate on making a difference and driving your organization’s mission forward.
    • Platform Features
    VolunteerHub Overview Video
    Watch Overview 1:50
    • Volunteer Management
      • campaign Volunteer Recruitment
      • calendar_month Volunteer Scheduling
      • track_changes Volunteer Hour Tracking
      • storage Volunteer Database
      • paid Volunteer Fundraising
      • receipt_long Volunteer Liability Waivers
      • stars Rewards and Recognition
      • add_chart Reporting
    • Opportunity Management
      • vertical_split Landing Pages
      • task_alt Check-In
      • view_module Multi-Event Editor
      • move_up Configurable Forms
      • lan Group Organization
    • Volunteer Communication
      • mark_email_read Email Messaging
      • sms Text Messaging
      • share Social Media
    • Client Success
      • checklist Onboarding
      • school Training
  • Solutions
    VolunteerHub simplifies processes and removes friction for both coordinators and volunteers, saving your organization valuable time and resources.
    • Software Benefits
    VolunteerHub Overview Video
    Watch Overview 1:50
    • By Need
      • timer Save Time and Effort
      • extension Integrate with Existing Platforms
      • favorite Improve Volunteer Experience
      • show_chart Boost Volunteer Engagement
      • handshake Build Community Partnership
      • list_alt Consolidate Data Management
    • By Initiative
      • pets Animal Rights
      • music_note Arts and Culture
      • sports_football Athletics
      • bookmark Cause/Cure
      • forest Conservation
      • school Education
      • food_bank Food Banks
      • local_hospital Hospitals
      • attribution Human Rights
      • support Human Services
      • local_library Libraries
      • volunteer_activism Nonprofits
      • campaign Political Campaigns
      • account_balance Public Service
      • church Religious Organizations
  • Pricing
  • Resources
    VolunteerHub provides a bevy of resources to help you succeed in nonprofit and volunteer management.
    • All Resources
    VolunteerHub Overview Video
    Watch Overview 1:50
    • slow_motion_video Software Overview Video
    • menu_book The Book on Volunteer Management
    • format_quote Case Studies
    • rss_feed Blog
    • podcasts Podcast
    • upcoming Product Updates
  • About
    Over the last 20+ years, VolunteerHub has helped thousands of organizations manage billions of volunteer hours.
    • About VolunteerHub
    VolunteerHub Overview Video
    Watch Overview 1:50
    • groups Team
    • handshake Partners
    • work Careers
  • Support
  • Request Demo
Blog
VolunteerHub Info 1 min read

Send Volunteer Emails Automatically with VolunteerHub

Krista Balbach July 10, 2012
Share this
volunteer event reminder

Volunteer coordinators know the importance of staying in contact with their volunteers both leading up to and after an event. Email confirmations and reminders are a very important part of this process. They make sure everyone understands and remembers where they are supposed to be, when they are expected to be there, and what they are doing. After the event, a thank-you message will keep your cause in the forefront when people are considering future volunteer opportunities.

When done manually, however, all of this messaging can be very time-consuming. Luckily, VolunteerHub’s automated email feature allows you to put your correspondence on “autopilot.” You can create custom messages to be sent at intervals you designate. The system lets volunteers know what they’ve signed up for, sends them reminders in advance of the event, and even sends a follow-up note afterward to thank volunteers for their attendance.

Below is an example of what a confirmation email would look like. By default, the confirmation email includes Name, Time, Location, Attendee, Cancellation link, and Calendar link.

volunteerhub registration email

In addition, reminder emails are sent to your registered volunteers. Below is an example of a reminder email.

volunteerhub volunteer reminder email

Following the event, your volunteers will also receive a thank you message. Here is what that might look like.

volunteerhub volunteer thank you email

In the end, you’ll save a significant amount of administrative time and reduce phone-tag, too. Now there’s no more need to worry about remembering to send communications out on certain dates. Just “set it and forget it” — and let your Hub do the email work for you.

Krista Balbach is the communications manager at VolunteerHub and has worked in the nonprofit sector in various marketing and communication roles.


Topics Discussed

  • VolunteerHub Info

Related Posts

2 min read Volunteer Perks: A Great Way to Engage Volunteers
Volunteer Perks
2 min read Volunteers at Mercy Chefs Love VolunteerHub
Mercy Chefs Volunteer Management
3 min read Save Time Managing Volunteers with VolunteerHub
Future-Proof Your Program

Subscribe to Our Blog

Subscribe to receive email notifications every time we publish new insights, news, and thought leadership to our blog.

Subscribe Here!

symbol-full-color
Contact Us

877.482.3340

media@volunteerhub.com

  • Platform
  • Solutions
  • Pricing
  • Resources
  • About
  • Support
  • Privacy Policy
  • Terms of Use
  • Copyright Management
  • Facebook
  • Twitter
  • Linkedin
  • Youtube
  • Vimeo
©2025 BetterGood. All rights reserved.