VolunteerHub
  • Platform
    VolunteerHub automates and streamlines, so you can concentrate on making a difference and driving your organization’s mission forward.
    • Platform Features
    VolunteerHub Overview Video
    Watch Overview 1:50
    • Volunteer Management
      • campaign Volunteer Recruitment
      • calendar_month Volunteer Scheduling
      • track_changes Volunteer Hour Tracking
      • storage Volunteer Database
      • paid Volunteer Fundraising
      • receipt_long Volunteer Liability Waivers
      • stars Rewards and Recognition
      • add_chart Reporting
    • Opportunity Management
      • vertical_split Landing Pages
      • task_alt Check-In
      • view_module Multi-Event Editor
      • move_up Configurable Forms
      • lan Group Organization
    • Volunteer Communication
      • mark_email_read Email Messaging
      • sms Text Messaging
      • share Social Media
    • Client Success
      • checklist Onboarding
      • school Training
  • Solutions
    VolunteerHub simplifies processes and removes friction for both coordinators and volunteers, saving your organization valuable time and resources.
    • Software Benefits
    VolunteerHub Overview Video
    Watch Overview 1:50
    • By Need
      • timer Save Time and Effort
      • extension Integrate with Existing Platforms
      • favorite Improve Volunteer Experience
      • show_chart Boost Volunteer Engagement
      • handshake Build Community Partnership
      • list_alt Consolidate Data Management
    • By Initiative
      • pets Animal Rights
      • music_note Arts and Culture
      • sports_football Athletics
      • bookmark Cause/Cure
      • forest Conservation
      • school Education
      • food_bank Food Banks
      • local_hospital Hospitals
      • attribution Human Rights
      • support Human Services
      • local_library Libraries
      • volunteer_activism Nonprofits
      • campaign Political Campaigns
      • account_balance Public Service
      • church Religious Organizations
  • Pricing
  • Resources
    VolunteerHub provides a bevy of resources to help you succeed in nonprofit and volunteer management.
    • All Resources
    VolunteerHub Overview Video
    Watch Overview 1:50
    • slow_motion_video Software Overview Video
    • menu_book The Book on Volunteer Management
    • format_quote Case Studies
    • rss_feed Blog
    • podcasts Podcast
    • upcoming Product Updates
  • About
    Over the last 20+ years, VolunteerHub has helped thousands of organizations manage billions of volunteer hours.
    • About VolunteerHub
    VolunteerHub Overview Video
    Watch Overview 1:50
    • groups Team
    • handshake Partners
    • work Careers
  • Support
  • Request Demo
Blog
General News 3 min read

5 Ways to Manage Volunteer Expectations

Eric Burger November 29, 2022
Share this
Managing Volunteer Expectations
5 Ways to Manage Volunteer Expectations - VolunteerHub
5:45

Exceeding volunteer expectations is the best way to retain them. What are your volunteers hoping to gain? What does a good experience look like to them? Here are 5 ways to manage volunteer expectations.

Establishing your expectations for volunteers and understanding their expectations for your program early is key. Exceeding expectations and providing volunteers with a great experience can positively impact retention. A few of the most common expectations that volunteers have include a welcoming work environment, resources and tools needed to complete their job, training, and support, accommodations and scheduling flexibility, and ongoing communication. You should consider these expectations and others that are unique to your volunteer workforce when creating a plan to exceed them. Keep in mind that meeting volunteer expectations should be a focus when developing each component of your program from start to finish.

It is also important to note that volunteer expectations change. Because of this, ongoing evaluation is crucial. In fact, according to a research report, published by Volunteer Canada, there are gaps between the opportunities many organizations offer and a meaningful experience for their volunteers.

Here are a few examples described by Volunteer Canada in their Bridging the Gap Report:

  • Many people are looking for group activities, but few organizations offer them.
  • Many people have professional skills, but many professionals are looking for volunteer tasks that differ from their everyday work.
  • Many organizations focus on what they need but do not consider the goals that volunteers want to achieve through volunteerism.
  • Many organizations want long-term commitments, but many volunteers want short-term opportunities.

So, how can your organization manage expectations and create a meaningful experience for volunteers? The best practice is to optimize each stage of their journey.

Job Description

One of the best ways to manage volunteer expectations is by providing details from the start. A good job description will provide volunteers with important information such as the job title, location, description, qualifications needed, time commitment, and training required. You can use your job description to also reinforce your mission and the impact associated with each role. Your job description should provide adequate information, communicate requirements, set expectations, benchmark success, and answer common questions.

Here is additional information on crafting the perfect job description for volunteers.

Training

Training is yet another opportunity to manage volunteer expectations. Volunteers should leave training with a clear understanding of your organization, its impact, and their assignment. Volunteer training should:

  • Outline expectations, responsibilities, and tasks.
  • Establish objectives.
  • Assess the knowledge and skills of volunteers, and look for gaps.
  • Introduce volunteers to tools and procedures specific to their job.
  • Establish communication channels.
  • Provide details on ongoing evaluation of performance.

According to a recruiting and training resource found on the University of Kansas website, effective volunteer training will impact four things for new volunteers:

  1. What to do.
  2. How to do it.
  3. What not to do.
  4. What to do in an emergency.

Check out these additional tips from the University of Kansas on developing training programs for volunteers.

Time

Time is of the essence. Some volunteers have more time to give than others. In fact, according to a study commissioned by H&R Block, the average person has just 4 hours and 26 minutes of free time per week. Because of this, you must communicate the expected time commitment associated with each opportunity. Flexible scheduling will lead to more engaged volunteers. Being transparent is an easy way to manage volunteer expectations.

Here are some tips on motivating busy people to volunteer.

Motivation

What are your volunteers hoping to achieve through volunteerism? Volunteers give their time for a variety of reasons, including a personal connection with a cause, the ability to meet new people, and/or a desire to learn new skills. Some people may be required to volunteer a certain amount of hours, while others may be doing it on their own free will. Having a clear understanding of why your volunteers give will help you create a more personalized experience and manage expectations.

Check out this report from the U.S. Department of Agriculture on common volunteer motivations.

Communication Channels

Your volunteers need to know how to contact someone from your organization regarding questions or concerns that they have during their volunteer experience. For most volunteers, having direct contact is an expectation. You can manage this expectation by identifying how your volunteers want to contact you and by providing communication channels there. Consider providing volunteers with phone, email, and social media communication channels. Some organizations are also experimenting with text communications and chat channels.

Takeaways

To be successful, your organization needs to manage volunteer expectations at every stage in their journey. To exceed expectations, provide volunteers with a detailed job description, effective training, and opportunities that align with their schedule, and motivate them to keep giving.


Topics Discussed

  • General News
  • Volunteer Management

Related Posts

3 min read 9 Ways to Boost Volunteer Morale
volunteers working together outdoors
3 min read 7 Ideas to Future-Proof Your Volunteer Program
Preparing Volunteer Program for the Future
3 min read Save Time Managing Volunteers with VolunteerHub
Future-Proof Your Program

Subscribe to Our Blog

Subscribe to receive email notifications every time we publish new insights, news, and thought leadership to our blog.

Subscribe Here!

symbol-full-color
Contact Us

877.482.3340

media@volunteerhub.com

  • Platform
  • Solutions
  • Pricing
  • Resources
  • About
  • Support
  • Privacy Policy
  • Terms of Use
  • Copyright Management
  • Facebook
  • Twitter
  • Linkedin
  • Youtube
  • Vimeo
©2025 BetterGood. All rights reserved.