For organizations managing volunteers, the ability to measure and optimize based on data is essential. In fact, 80% of nonprofits that track volunteer data report being better equipped to manage resources and align volunteer roles with organizational goals, according to a Verified Volunteers survey.
VolunteerHub’s custom reporting features give organizations the ability to analyze, track, and share volunteer data in ways that align with their unique goals and operations. Whether you're looking to segment volunteer activity, measure impact, or streamline communication, custom reports make it possible, with just a few clicks.
In this post, we’ll break down what makes VolunteerHub’s custom reports so valuable, how your team can use them, and provide a few real-world examples.
In VolunteerHub You Can Quickly Access Program Data
VolunteerHub’s custom reports allow organizations to generate detailed spreadsheets tailored to their needs. Reports can include:
- User details (name, contact info, custom form responses)
- Group participation
- Event registrations and attendance
- Volunteer hours
- And much more
You can start with a default report, like a user list or event registration log, and then customize it using filters, column controls, and sorting options. Once you’ve created a report you like, you can save it as a template for future use or share it with other administrators in your organization.
Segment Volunteers by Group, Hours, Interests, and More
Many nonprofits use user group filtering to narrow down their data. For example, you can quickly create a list of:
- Corporate volunteers interested in working with children
- Volunteers aged 18–34 who have contributed over 25 hours
- People in your school partner group who are not seeking court-ordered service
You can stack multiple groups, exclude specific groups, and search by answers to custom-form questions. With these tools, you can segment your volunteer base with precision.
Use Reporting to Boost Engagement
Once you’ve created a segmented report, you can do more than just review the data, you can take action.
VolunteerHub’s reporting feature includes a built-in email tool. That means if you’ve generated a report of high-impact volunteers, or people who haven’t served in the last 90 days, you can reach out directly from the report. It’s a great way to personalize communication and drive engagement.
Track and Analyze Event Registrations
In addition to user-focused reports, VolunteerHub provides custom reporting around event registration data.
You can view:
- Who registered (and for what)
- Which events had no registrations
- Attendance and hours served
- No-show rates
The drag-and-drop column grouping makes it easy to organize information by event group or date. When you export to Excel, your layout stays intact—so you can present and share insights without spending hours reformatting data.
Examples of How Nonprofits Use Custom Reports
Here are just a few ways VolunteerHub customers are using custom reports today:
- A food bank filters volunteers by completed training sessions and hours served to identify potential shift leaders.
- A Habitat for Humanity affiliate builds a monthly report on sweat equity hours for each partner family.
- An animal rescue exports volunteer participation by event type to determine which programs need more promotion.
VolunteerHub’s flexible reporting tools empower your team to build exactly what it needs—giving you the volunteer program data that drives your mission forward.
